If you do not use the HDR Student
module, you will only have Personnel records of the ‘Person’ context.In this topic Hide
The Personnel and HDR Student modules record information that is relevant to an individual in the system. An individual may have a Personnel record or a Student record at the same time. RME manages this by creating one unique record for an individual that is shared across both modules, but only presents the information that is relevant and specific to the individual’s ‘context’ within each of these modules, that is, Person or Student contexts:
• If you are in the Personnel module, you will see information relevant to the ’Person’ context.
• If you are in the HDR Student record, you will see information relevant to the ‘Student’ context.
If you do not use the HDR Student
module, you will only have Personnel records of the ‘Person’ context.
The Person Type related item in the Personnel module shows the different Person Types an individual has in RME, and what context each relates to (their Person or Student details). There can only be one current Person Type per context.
In the example below, this individual’s Person Type shows them as having details appearing in both modules. Currently they are an Internal Academic and an HDR Student. They were also previously a general staff member for the institution.
Click to view or hide: Example Person Type related item, Personnel module
The information that can be edited and/or viewed in the different related items for each of these modules is determined by the kind of information it contains and relevance to the module. For example, common information that applies to an individual across both modules, such as name, date of birth and languages, can be viewed and edited from either module. This is compared to Organisational Units, where an individual’s Person record can be linked to a different Org. Unit than their Student record, and only the Org. Unit specific to that context can be viewed or edited within that module.
The table below lists all of the related items that appear in the Personnel and Student modules, grouped together based on their relevance to the modules and their behaviour within and across the modules.
Group |
Description |
Related Items |
Rules |
Common for both |
The details in these related items are shared between both Person and Student modules. If you change the details in one module, the changes are reflected in the other module. |
• Citizenship Details • Disability Details • Employment Details • Languages Proficiency • Researcher Identifiers • Previous Course |
For all modules, Create, Read, Update, Delete |
Separate to each |
These related items have details that are specific to the module. This details cannot be viewed from the other module. |
• Notes • Significant Events |
For the module in which it is created only: Create, Read, Update, Delete |
Course related information |
These related items have details related to the enrolled courses for a student. This information is managed in the Student record. |
• Enrolment & Progress • Student Leave • Study Mode • Subjects • Supervisor • Progress Report • Progress Review Outcome |
In the Student module: Create, Read, Update, Delete |
Created in one module and viewable in the other module |
These related items can be created in either the Student record and the Personnel record. Items will be viewable in the other record.
|
• Address Details • Budget Financials • Campus • Classifications • Contact Details • Committees • Documents • Facilities • Fund Schemes • Licences • Org. Units/Linked AOU • Transaction Financials |
For these related items, an additional Context column indicates the module in which the record was created.
If created in Personnel: • Create, Read, Update, Delete in this module • Read only in Student
If created in Student: • Create, Read, Update, Delete in these modules • Read only in Personnel |
Student only |
These related items are only available in the Student record. |
• Confirmation of Candidature • Examination Panels • Examinations • Examiners • Linked Research Outputs • Sign-off • Thesis Details • Thesis Submission History |
In the Student module: Create, Read, Update, Delete |
ID: Context_for_person.htm