External User Register page

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Register for external user access to RME
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About this page

This page is used by people outside your institution (not already a user in RME) to request external access to RME. This is an externally-facing page so that any public user with the link can access it. The link can be published directly in a webpage or portal, or be sent by email. The Register page also displays if a user selects an option for external users in the Login page, such as Click here if you are an external user, followed by the Register link. For an example of the Login page links, see: Example Login page labels

In this publicly available webpage, those wishing to apply for external access enter an email address as the username, create their own password, and provide their details.

For an overview of this feature including a video, see: External User overview.

Register for external user access to RME

Users that are not recorded in the system can follow the steps below to request external access:

1. Access the Register page (via direct link or the Login screen). If CAPTCHA is displayed, follow the prompts.

2. Complete the fields in the page. The Register button will only be enabled when the Terms and conditions checkbox is ticked.

Default Field Label (alphabetically)	Description
Additional Notes	Any extra information entered in support of the request for external user access
Address Line 1, 2 and 3	Address details
Captcha	Only displays if CAPTCHA is configured Click the CAPTCHA option, which may be a simple radio button or a visual quiz This is designed to establish that a computer user is human, not an automated program or robot, in order to prevent spam. See: System Preferences
Confirm Email	Email address to confirm the value in the Email field • Cannot copy and paste for security reasons • Must exactly match to the value in the Email field
Confirm Password	Password to confirm the value entered in the Password field • Cannot copy and paste for security reasons • Must exactly match to the value in the Password field
Country	Country of the address, from a defined list Source
Email	Mandatory Email address provided as the person's username • Must be in a valid email format, for example, it must include @ and a domain
First Name	Mandatory Person's given name
Full Name	Automatically defaults to values in the Title, First Name, Middle Name and Last Name fields but can be changed Person's entire name
Last Name	Person's surname
Middle Name	Person's middle name
Mobile Phone	Mandatory Person's mobile phone number
ORCID iD	Person's ORCID identifier If you don't capture ORCID details in RME, you can customise the Page Views to hide this field.
Organisation	Mandatory Lookup to search for and select an organisation If the organisation is not listed in RME, add a new one in the Organisation (New) field
Organisation (New)	Name of the new organisation not already listed in RME
Password	Password the user will use to access the system • Must comply with validation rules defined in External User Preferences, such as a minimum length, mix of alpha and numeric characters
Postcode	Postal or zip code of the address
Purpose	Type of external user or reason for the external user request, from a defined list options: • Researcher • Supervisor • Applicant • Examiner • Other Source
State	State, region or province of the address
Suburb	Suburb or town within a country of the address
Terms and conditions	Default text: I agree to the institution’s terms and conditions Checkbox to agree to the institution’s terms and conditions The Register button in this page will not be enabled until this is checked. You can include a URL to a website with your institution’s applicable terms and conditions in External User Preferences
Title	Person's title, such as Mr, Ms, or Dr, from a defined list Source
Work Phone	Person's work phone number

3. When the Register button is clicked, details are validated to ensure that the email address is in a valid format, the email is not already used as a username in the system, and that the password complies with defined validation rules.

4. An External User Email Confirmation email is sent to confirm the entered email address. Open the email and follow the instructions to confirm the email address in a webpage. The mechanism to confirm an email is only valid for a limited time, defined in Email token expiry (minutes) in External User Preferences. If the email is not confirmed within this time limit, a message displays in which another email can be generated. Administrators can also re-send the confirmation email from a button on the External User record. See: Re-send an Email Confirmation email

5. Once the email is successfully confirmed, a system message advises that the request is awaiting review and an email will be sent with the outcome. The details entered in this page will be populated in the External User record for administrators to review and either approve or reject. The Status of the request will be Pending Approval.

External User Register page

About this page

Register for external user access to RME

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