Default Field Label
Description
Available for Public Portal?
Only if the Public Portal is licensed
Indicates if the student's details are to be shared in the Public Portal, available to the general public
If enabled, specific fields will be reflected in the portal, if available for the student. For details, see: Public Portal
Comments
Additional information about the student
Confidential?
Indicates whether the record is confidential (not to be disclosed to unauthorised people, as defined in Page View permissions)
Country of Birth
Where the person was born, from a defined country list
Current?
Yes by default
Indicates if the Student record is currently active
If the student record is no longer current, slide this to No.
Date of Birth
Person's date of birth
Deceased?
Indicates if this person has passed away (Yes)
This sets the person as non-current and prevents emails from being sent.
Exception: If an email
address is entered manually, the system does not check this indicator
because the address could be for another person not in the system.
Enrolment Status
Read only
Overall enrolment status for the student, sourced from the course status in the Enrolment & Progress related item
Rules apply as follows for populating the Enrolment Status field:
• If the student does not have a course, this field is blank.
• If the student has one course, it will use the status from that course.
• If the student has more than one course, it will look for the current Primary and use the status from that course.
• If there is no current Primary, it will look for any current courses. If only one, it will use the status from that course.
• If there is more than one current course, it will use the status from the most recent course.
• If there are no current courses, it will look for any primary but non-current courses. If there is a Primary, non-current course, it will use the status from that course.
• If there is no primary, non-current courses, it will use the status from the most recent course.
To identify the most recent, courses are sorted by Start Date into descending order, and then the first record is selected. If a course does not have a defined Start Date, the record creation date is used instead (from Audit details).
For a visual flow diagram to show how the rule outlined above are applied, see: Populate Enrolment Status field: Diagram.
Ext. Org. Code
Only editable once the Student Code is selected and saved; use either this field or the Organisation field
Lookup to search for and select an external organisation from the list of existing organisations if the person is external
For an existing external person, this is populated with data from the Personnel module. These details can be changed.
Once you select an organisation from the lookup, the Organisation field will become read only.
First Name
Person's official given name
Full Name *
Mandatory
Person's entire official name
This automatically defaults to values in the Title, First Name, Middle Name and Last Name fields.
Gender
Gender the person identifies with, from a defined list
Heritage
Student's background, from a defined list
Examples: Aboriginal descent or Torres Strait Islander
Honours
Honours that the student has achieved
Image
An image for the student, for example, the person's photo
Image dimension limits: 200px (h) and 150px (w)
The system will attempt to re-size images to fit however for best results use an image below these maximum dimension limits
File size limit: 2 MB
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
Last Name
Person's official surname
Middle Name
Person's official middle name
Organisation
Only editable once the Person Code is selected and saved; use either this field or the Organisation field
External organisation name (text entry), if the organisation is not available from the Ext. Org. Code lookup
Overview
Student overview for sharing publicly
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
Person Category
Whether the student belongs to a special category, such as Emeritus, Honorary, External Collaborator
Person Type
Read only
Current student type within the organisation, from the Student Types related item
Preferred First Name
Person's given name that they prefer
Preferred Full Name *
Mandatory
Person's entire name that they prefer
This automatically defaults to values in the Preferred Title, First Name, Middle Name and Last Name fields.
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
Preferred Last Name
Person's surname that they prefer
Preferred Middle Name
Person's middle name that they prefer
Preferred Title
Person's title, such as Mr, Ms, or Dr, from a defined list
Residency
Current country of residence for the student
Residency Type
Type of residency, from domestic, or international, or not specified
Staff ID
Staff ID of the person, if applicable
Student Code *
Mandatory
Unique identification number for the student
Lookup to search for and add a person that already exists in RME
If not adding an existing person, this can be configured to allow the user to enter a value or for the system to auto-generate the code. For details, see User Code configuration.
Student ID
Student ID of the person, if applicable
Supervisor?
Read only
Indicates whether the student is a supervisor for another student
If the Available for Public Portal? flag is Yes for the Student record, this will be shared on the Public Portal.
Supervisor Level
Read only; shown if Supervisor? is Yes
Supervisor level
Supervisor Role
Read only; shown if Supervisor? is Yes
Supervisor role
Title
Person's title, such as Mr, Ms, or Dr, from a defined list
Visa Details
Additional visa details
Visa From
Visa start date
Visa To
Visa end date
Year Arrived
Year the person arrived in the country
