Default Field Name
Description
Apply RTS Prior Load?
Indicates whether you want to apply the accumulated prior RTS EFTSL from all eligible previous courses for this enrolment
This can only be selected for one current course.
Assessment
Overall assessment outcome for a course, from a defined list
Candidature Start Date
Optional and blank by default
Date the student commenced their current research candidature at the institution
If a date is specified, the system will use that date to identify linked previous course records with the same Candidature Start Date in order to calculate the consumed load.
For details, see: HDR study load calculation.
Comments
Additional notes about the course enrolment
Consumed Load
Total consumed study load (EFTSL) from the either the Course Start Date or Candidature Start Date (if used) to today's date, inclusive.
This value is calculated daily and if the Apply RTS Prior Load? option is Yes, it may include the RTS prior load value.
For details, see: HDR study load calculation.
In relevant HDRCM eForms, the
Consumed Load field will
be populated based on the eForm creation date, except for the
Supervision Details and Other Course Enrolment Related Item Controls
(RICs), which will be populated with the latest value in the Student
core record.
Course Code *
Mandatory
Lookup to select the relevant course by code
Course Start Date
Date the student commenced studies for the course
This field is required to start the study load calculation. The EFTSL consumption will start from this start date, and this date is used in the HDR study load calculation.
Current?
Indicates if the course enrolment is currently active for the student
Making a course non-current will create a Previous Course record with the same Candidature Start Date as in the original course record.
Current Study Mode
Study mode for the student for the present load
Date1
Optional date that can be used for various notifications and workflow progressions to inform students
May be re-labelled to
suit your processes, for example, "Estimated Work Submission
Date".
Date2
Optional date that can be used for various notifications and workflow progressions to inform students
May be re-labelled to
suit your processes, for example, "Funded Estimated Completion
Date".
Date Completed
Date the student completed the course
If completed, the load calculation will stop on this date unless a Withdrawn Date is given, in which case the load calculation will stop on that date instead.
Enrolment Date
Date of enrolment
Enrolment Status
Status of the course enrolment, from a defined list
Examples: AS Active Student, LA Leave of Absence, GS Graduated Student
Expected Completion
Last agreed date that the institution expects the student to complete studies
This date field is a real time indicator of when the student should complete their studies. In most cases this date will be the same as the Gov. Funded Completion date entered at the start of the studies. However, special leave or an approved extension can extend the Expected Completion date if a student cannot complete their studies as initially expected.
Fees Paid
Fees paid for the enrolled course
Field of Education
Relevant field of education (FoE) classification for the course
Format: Letters and/or numbers
Funded EFTSL Balance
Remaining funded study load (EFTSL) balance calculated daily by taking away the Consumed Load from the Funded EFTSL value entered in the Course record
Funding Mode
The method by which the student is being funded, from a defined list
Funding Type
Additional information about the student's funding, from a defined list
HECS Code
Lookup to select the relevant Higher Education Contribution Scheme code
HECS Details
Any relevant comments about the Higher Education Contribution Scheme
Is Scholarship Recipient?
Indicates that the student is currently receiving a scholarship to fund the course
Is Sponsored?
Indicates that the student is currently receiving sponsorship to fund the course
Last Submission Date
Last date the student submitted the for the course
Minimum Completion
Earliest date the student can complete their studies
Original Study Mode *
Mandatory
Whether the student was studying full-time or part-time when commencing studies, from a defined list
Other Funded Completion
Date that student is funded to complete their studies with additional funding after their government funding has run out
This date will only be populated with an approved, funded extension to the HDR studies.
Other Leave (Days)
Total of approved leave, in days
Approved leave does not affect load calculation or progress dates.
Outcome Date
Only displays if an outcome is selected in the Assessment field
Date that the overall assessment outcome for a course was added
Outcome Details
Only displays if an outcome is selected in the Assessment field
Details of the overall assessment outcome for a course
Present Load
Current study load consumption rate (EFTSL/year)
The current study mode description is displayed next to the load based on the this value and the threshold value for full-time/part-time studies.
The threshold value is taken from the first-found value from the following records:
• Threshold value from the enrolled course definition
• Threshold value for PT/FT in the RME system preference settings
Progress Comments
Any relevant comments on the student's progress
Primary?
Indicates if the enrolled course is the primary course for the student
If you want to change the primary, edit the current primary to slide this to No, then set the new one as the primary.
More than one primary shown?
View the Multiple primary records
tip to fix it.
Report Frequency
Frequency with which the student must submit progress reports
This is an information field only and is not connected to any other field or load calculation.
Report Status
Status of a submitted report
RTS Prior Load
Accumulated prior RTS EFTSL if the student has consumed RTS load in previous courses
Special Admission?
Indicates if special admission has been requested by the student
Special Admission Type
Only displayed if the Special Admission? is Yes
Type of special admission requested, from a defined list
Special Leave (Days)
Total special leave days taken during the course
Special leave affects load calculation and progress dates.
Spcl Consideration?
Indicates if the student requests special consideration for the selected course
This is an information field only and is not connected to any other field or load calculation.
Start Load
Initial study load consumption rate (EFTSL/year) when the student commences their studies
This is normally 1 for full time study or 0.5 for part half time study but can be changed in either System Preferences or in the Course record in the Course Spec. Study Rate field for the following preferences:
• Nominal Semester Full Time
• Nominal Semester Part Time
The initial study mode description is also displayed next to the field. The initial study load and the subsequent changes to the study load are maintained through the Study Mode Change related item.
Study Classification
Study grouping, from a defined list
Examples: Honours, Masters by Research
Study Type
Type of study, from a defined list
Examples: Research, Coursework
Withdrawn Date
Date the student withdrew from the course
When a Withdrawal Date is entered for a course:
• The Enrolment Status for the course in the Enrolment and Progress related item becomes non-current.
• The load calculation will stop on this date.
• For impacts to the overall student's enrolment status, see: Student record, Enrolment Status field
Year Level
Year level of the course