Field Label
Description
Campus
For existing members, populated from the Personnel record but can be changed
Campus location for the person
Current?
Yes by default
Indicates if this member is current for the committee
If the person’s association is no longer current, slide this to No. The person will no longer have access to eForms or meetings that have been assigned to the committee (unless they have additional access via a different current role or permission).
Days on other Committees
Number of days allocated to other committees per month
Days on this Committee
Number of days allocated to this committee per month
Ext. Org. Code
Only editable once the Person Code is selected and saved; use either this field or the Organisation field
Lookup to search for and select an external organisation from the list of existing organisations if the person is external
For an existing external person, this is populated with data from the Personnel module. These details can be changed.
Once you select an organisation from the lookup, the Organisation field will become read only.
FTE/EFTS on other Committees
Time spent on other committees
For example, if the person will spend the equivalent of 4 days full time per week on other committees, enter 0.8.
The value in this field and the FTE/EFTS on this committee must total 1.0.
FTE/EFTS on this Committee
Time spent on this committee
For example, if the person will spend the equivalent of 1 day full time per week on this committee, enter 0.2.
Gender
Read only for existing members; editable for new members
Person's gender
Internal Weighting
Internal weighting for the person, as required by your institution
Involved From
Date from which the person is involved in the committee
Involved To
Date to which the person is involved in the committee
Order *
Mandatory
Determines the order of this person in the list of committee members
Change this number if you wish to change the person's position in the list.
Organisation
Only editable once the Person Code is selected and saved; use either this field or the Ext. Org. Code field
External organisation name (text entry), if the organisation is not available from the Ext. Org. Code lookup
Person Code *
Mandatory
Lookup to search and add an existing person
If you cannot find the person and the Create option is available, you can create a new record for the person. In this case, this field can be edited if the code is not automatically generated.
Person's Role
Person's role description
Position
Committee member position
Preferred First Name
Read only for existing members; editable for new members
Person's first or given name
Preferred Last Name
Read only for existing members; editable for new members
Person's surname
Preferred Middle Name
Read only for existing members; editable for new members
Person's middle name
Preferred Title
Read only for existing members; editable for new members
Person's title, such as Mr, Ms, or Dr
Primary Member?
Indicates if this member is the primary committee member
• Only one member can be primary.
• If you want to change the primary, edit the current primary to slide this to No, then set the new one as the primary.
More than one primary shown?
View the Multiple primary records
tip to fix it.
Type
For existing members, populated from the Personnel record but can be changed
Person type
For new members, select from the dropdown
For an external person, select External and enter organisational affiliation details in either the Ext. Org. Code field or Organisation field after saving at least the Person Code.
If the type is not External, add or edit the Committee Member Org. Unit related item.