Applied Rules - CPT

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View applied funding rules
Funding rule precedence
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About this page

This page is used to view the funding rules that will apply based the selected primary org. unit, project type, and/or primary fund scheme level (and optionally, organisation and/or project location), or a combination of these, and the precedence of rules set for each level.

You can select all of the options displayed, a few, or just one to view the applicable rules for the combination. If nothing is selected, the institution level rules display.

The page displays when the Applied Rules button is clicked on a funding rules page.

Fields are dynamic; some appear or disappear based on the values defined for the applicable rules and also CPT configuration as outlined below.

This page supports the Costing and Pricing Tool (CPT), which was implemented in version 7.7.0 in mid-2021. Research Costing and Pricing (ReCaP) is a separate tool.

Menu path: RME menu > Projects > Funding Rules (any page) > Toolbar: Applied Rules button

View applied funding rules

To view and verify the funding rules that will be applied to a given combination of criteria, select from dropdowns shown across the top of the page outlined in the table below:

Default Field Label (in layout order)	Description
Org. Unit	Primary administrative organisational unit (AOU) of the project
Project Type	Research project type defined for the project
Fund Scheme	Primary source of funding for the project
Organisation	Only displays if the CPT Configuration for Fund Scheme Rules based on Funding Organisation? is Yes. Only editable when a funder is selected in the Fund Scheme dropdown External organisation for the fund scheme that the rule applies to, from a lookup of external organisations that exist in the system, if relevant.
Project Location	Only displays if the CPT Configuration for Use Project Location for Indirect Cost Recovery? is Yes. Location for the project, from Laboratory (default) or Non-laboratory The Indirect Cost Recovery Percentages section will show the applied rules based on the selected project location, as relevant.

Based on your selection, the rules that apply will display as read only in the following sections:

Costing Rules: Fields

Field	Description
Institution On-cost Percentages	This section displays when the CPT Configuration for On-Cost Method is Employment Type. It is used to display rules used in calculations for on-cost recovery related to institution staff. The on-cost percentages specified at the Institution Level will always be displayed in this section of the Applied Rules page. If Fund Scheme Level rules are applicable to the project and different staff on-cost percentages are defined at that level, the percentages will be displayed under the Pricing Rules - On-cost Percentages section.
Employed 12 Months or Less	Default percentage of salary to calculate the on-cost value for those employed for 12 months or less
Employed More Than 12 Months	Default percentage of salary to calculate the on-cost value for those employed at the institution for more than12 months
Casual Staff	Default percentage of salary to calculate the on-cost value for staff employed on a short-term or temporary basis, with irregular or flexible hours and no guarantee of ongoing employment (Employment Type in the Personnel record = Casual)
Step Progression for Existing Staff	These fields display the salary step progression used in calculations for staff that already exist in RME, as set at the Institution Level. Step progression is where employees automatically move up a salary step level every year.
Applied On?	When progression will begin to be applied based on set dates in the system, from a defined list
Apply to Salary Calculation?	Indicates if progression is to be considered for salary calculation of existing staff on the project
Month/Day	Month and day in the current year that progression will begin to be applied
Step Progression for New Staff	These fields display the salary step progression used in calculations for staff that do not exist in RME and are newly added to the project, as set at the Institution Level. Step progression is where employees automatically move up a salary step level every year.
Apply to Salary Calculation?	Indicates if progression is to be considered for salary calculation of new staff added to the project
Month/Day	Month and day in the current year that progression will begin to be applied
Other
Allow Salary Step Level?	Indicates whether the user is allowed to select their own salary step level, as set at the Project Type Level
Cost Multiplier Percentage	Percentage to apply to the total cost to take into account the true cost of research, as set at the Institution Level
Work Days per Calendar Year	Number of days per calendar year used in calculating the daily salary rate, as set in the Institution Level funding rule
Work Hours per Day	Number of work hours per day, used to calculate the daily salary rate, as set in the Institution Level funding rule
On-Cost Percentages	This grid displays when the CPT Configuration for On-Cost Method is On-Cost Pattern, with values set at the Institution Level
Code	Category item code, as defined in Categories
Current	If the category item is available to be used, as defined in Categories
Description	What the category item represents, as defined in Categories
On-Cost Percentage	Percentage to calculate the on-cost value for institution staff from the applicable rule
On-Cost Percentage Excl. Annual Leave	Percentage to calculate the on-cost value for institution staff that does not include annual leave, when the Exclude Annual Leave from On-cost flag is set to Yes for a Fund Scheme Level on-cost variation

Pricing Rules: Fields

Field	Description
Staff On-cost Percentages	This section displays when the CPT Configuration for On-Cost Method is Employment Type, and if Fund Scheme Level rules are applicable to the project and different staff on-cost percentages are defined at that level. It displays rules used in calculations for on-cost recovery related to institution staff. What is On-cost?
Employed 12 Months or Less	Default percentage of salary to calculate the on-cost value for those employed for 12 months or less
Employed More Than 12 Months	Default percentage of salary to calculate the on-cost value for those employed at the institution for more than12 months
Casual Staff	Default percentage of salary to calculate the on-cost value for staff employed on a short-term or temporary basis, with irregular or flexible hours and no guarantee of ongoing employment (Employment Type in the Personnel record = Casual)
On-Cost Percentage Variations	This section displays when the CPT Configuration for On-Cost Method is On-Cost Pattern, as set at the Fund Scheme Level.
Exclude Annual Leave from On-cost	Indicates if on-cost for the selected fund scheme is based on Percentage Excl. Annual Leave values set in the Institution Level rules
On-cost Percentage	On-cost percentage to use salary price calculations for projects with the selected fund scheme
Indirect Cost Recovery Percentages	These fields display the applicable indirect cost recovery (ICR) percentages from the applied funding rule (any level). If the CPT Configuration Use Project Location for Indirect Cost Recovery? option is Yes, ICR percentages display for the location selected in the Project Location dropdown.
Method *	Indicates which option is used to apply indirect cost recovery for the institution: • Mixed: Applies indirect cost recovery on both total direct cost and total salary cost • Total Direct Cost: Applies indirect cost recovery on the total direct cost • Institution Direct Salary Cost: Applies indirect cost recovery on the total salary cost
Institution Direct Salary Cost	Percentage for cost recovery based on the total salary cost for the project If the method is Mixed, a percentage displays for this field as well as the Other Direct Cost field.
Other Direct Cost	Percentage applied to non-salary costs of the project to calculate the ICR amount
Total Direct Cost	Percentage for cost recovery based on the total direct cost of the project.
Margin and GST	These fields display rules related to margins, markup or discounts, and GST
Margin Percentage	Default percentage applied to pricing, as set in the applicable rule, either Institution Level or Project Type Level
User Can Override Margin Percentage?	Indicates if users can enter a different margin percentage in CPT, as set in the applicable rule, either Institution Level or Project Type Level
User Can Markup or Discount?	Indicates if users can enter an amount in CPT to either to increase the price (markup) with a positive value, or decrease it (discount) with a negative value, as set at the Institution Level
Include GST?	Indicates whether additional totals with GST calculated in the price display, as set at the Institution Level The GST percentage value is set in System Preferences in RME.
Other
Manual Entry of Salary for Internals?	Indicates if exact salary amounts can be entered in eForms for internal team members, as set at the Fund Scheme Level
External Salary Package	External salary package used, as set at the Fund Scheme Level
Include Indexation for Salary Price Calculation?	Indicates if indexation is to be included in the salary price, as set at the Fund Scheme Level
Contingency Percentage	Allowance value to factor in the risk of unknown costs, as set at either the Institution Level or Project Type Level
Allow Indirect Cost Recovery Waiver?	Indicates whether users are allowed to enter an ICR waiver value on the pricing page in CPT, as either a percentage or an amount, to reduce the ICR from the project price, as set at the Institution Level
Include Competitive Neutrality Charge?	Indicates whether eForm users can enter a Competitive Neutrality Charge (CNC) that is added to the price of the project for a funder, as set at the Institution Level What is CNC?
Use Pricing for Consultancy Projects?	Whether the consultancy project fields in the Consulting Project Pricing section below are used.
Consulting Project Pricing	The fields in this section are only enabled if Use Pricing for Consultancy Projects? is Yes.
Apply Consulting Rates?	Indicates whether price is calculated based on consulting rates when the rule is applied • If Yes, price is calculated based on consulting rates for the specified project type • If No, the Use Price Adjustment? field is enabled.
Use Price Adjustment?	Indicates if prices can be adjusted in CPT when the rule is applied • If Yes, price adjustment options are displayed in the Project Price page in CPT. Users with page access can adjust the automatically-calculated prices • If No, automatically-calculated prices cannot be adjusted in the project price page in CPT.
Use Quotation Builder?	Indicates if users can create quotations in the Quotation Builder page in CPT when this rule is applied • If Yes, the Quotation Builder page will be available to the users with page access. • If No, the Quotation Builder page will not be displayed.
On-Cost Percentages	This grid displays when the CPT Configuration for On-Cost Method is On-Cost Pattern, as set at either the Institution Level or Fund Scheme Level.
Code	Category item code, as defined in Categories
Description	What the category item represents, as defined in Categories
Current	If the category item is available to be used, as defined in Categories
On-Cost Percentage	Percentage of salary to calculate the on-cost value for institution staff from the applicable rule
On-Cost Percentage Excl. Annual Leave	Percentage of salary to calculate the on-cost value for institution staff that does not include annual leave, from the applicable rule

Consumables and Capital Item Groups: Fields

Consumable and capital items can be defined at most levels: Institution Level, AOU Level, Fund Scheme Level, and Project Type Level

Grid column/Field	Description
Name	Name of the consumable and capital item group These groups will be displayed in eForms and the tool so that researchers can select relevant items for their project.
Display Order	Order in which the group is displayed
Outward Expenses	Indicates if the group is for expenses that are related to sub-contract work, other services or costs that will be paid out for the project. Any costs for items in this group will be deducted from the total price received from an external funder (not including: a) salary of externals, b) cash consumable and capital items identified as outward expenses, and c) disbursements to external organisations) to calculate the amount of funding remaining with the institution in a Staying with the Institution field in an RPR eForm used for CPT.
Items	Items within the group These items will be displayed under the relevant group in eForms and the tool so that researchers can select relevant items for their project (except for any defined as excluded below).
Excluded Consumable and Capital Items	Only available for Fund Scheme rules Items that the fund scheme has specified that they will not cover In CPT, if these items were selected in an RPR eForm, costs will be distributed to the institution by default, rather than the primary fund scheme. Each cost can be re-distributed to any other fund scheme, if there are any, except the primary.

Funding rule precedence

The defined settings in funding rules are applied in the following order of precedence:

1. Indirect Cost Recovery Variation rule settings, if the project matches the combination defined for the rule

2. Fund Scheme Level rule settings, if a fund scheme is marked as primary and is involved in the project

3. Project Type Level rule settings, if the project has the defined project type

4. AOU Level rule settings, if an AOU is marked as primary and is involved in the project

5. Institution Level rules, if no other rule settings apply

Example: Project XYZ is funded by NHMRC as the primary fund scheme, for which there is a defined rule. The project type is Application, for which there is a defined rule. The primary organisational unit (AOU) is the Faculty of Medicine, for which there is a defined rule. An Indirect Cost Recovery Variation rule is also defined for the combination: Primary fund scheme = NHMRC, project type = Application, and primary AOU = Faculty of Medicine, which matches the project.

The system will apply the settings defined in the rules as follows:

1. Apply the settings defined in the Indirect Cost Recovery Variation rule.

2. Apply the settings defined in the Fund Scheme Level rule for NHMRC.

3. For any setting not covered by the Fund Scheme Level rule, apply settings defined in the Project Type Level rule for the Application type.

4. For any setting not covered by the above rules, apply settings defined in the AOU Level rule for Faculty of Medicine.

5. For any settings not covered by any of the above level rules, apply the default settings defined in the Institution Level rule.

As a guide, the table below outlines which rule settings apply in certain situations, with 1. taking precedence:

Setting available in the rule	1. Indirect Cost Recovery Variation	2. Fund Scheme Level	3. Project Type Level	4. AOU Level	5. Institution Level (default)
	If set for a defined combination, overrides the rule setting specified below:	If set, overrides project type, AOU and institution level rule settings specified below:	If set, overrides AOU and institution level rule settings specified below:	If set, overrides institution level rule settings specified below:	If no other level rule applies, the rule settings marked Yes are applied:
Allow Salary Step Level?	-	-	Yes	-	-
Consumable and Capital Item Groups	-	Yes	Yes	Yes	Yes
Contingency Percentage	-	-	Yes	-	Yes
Cost Multiplier Percentage/Value	-	-	-	-	Yes
Excluded Consumable and Capital Items	-	Yes	-	-	-
External Salary Package	-	Yes	-	-	-
Include Indexation for Salary Price Calculation?	-	Yes	-	-	-
Indirect Cost Recovery Percentages (optionally for Lab and Non-Lab)	Yes	Yes	Yes	Yes	Yes
Manual Entry of Base Salary for Internal?	-	Yes	-
On-cost Percentages for salary	-	Yes	-	-	Yes
Pricing: Allow Indirect Cost Recovery Waiver?	-	-	-	-	Yes
Pricing: Apply Consulting Rates?	-	-	Yes	-	-
Pricing: Include GST?	-	-	-	-	Yes
Pricing: Include Competitive Neutrality Charge?	-	-	-	-	Yes
Pricing: Margin Percentage	-	-	Yes	-	Yes
Pricing: Override Default Margin Percentage	-	-	Yes	-	Yes
Pricing: User Can Markup or Discount?	-	-	-	-	Yes
Salary Step Progression	-	-	-	-	Yes
Work Hours per Day	-	-	-	-	Yes