Default Field Label
Description
Available for Public Portal?
Only if the Public Portal is licensed
Indicates if the person's details are to be shared in the Public Portal, available to the general public
If enabled, specific fields will be reflected in the portal, if available for the person. For details, see: Public Portal
Comments
Additional information about the person
Confidential?
Indicates whether the record is confidential, which can only be viewed by those with permissions for confidential records
Consultancy Rate
Hourly rate paid to this person for consultancy work
• This must be a number value; it can be up to two decimal places.
• It cannot be a negative number.
• If the Costing and Pricing Tool is used, this can be used in project costing calculations. In RPR eForms used for CPT, it populates the Individual Consultancy Rate field in a Linked Personnel or New Staff RIC.
Country of Birth
Where the person was born, from a defined country list
Current?
Yes by default
Indicates if the Person record is currently active
If the record is no longer current, slide this to No.
Date of Birth
Person's date of birth
Deceased?
No by default
Indicates if this person has passed away
This sets the person as non-current and prevents emails from being sent.
Exception: If an email
address is entered manually, the system does not check this indicator
because the address could be for another person not in the system.
Employment Start Date
Date the person started work at the institution
If the Costing and Pricing Tool
is used, and step progression is enabled in Institution Level
rules, set as Employment Anniversary
Date, this date is not used. Refer to the Employment
Details related item, Held
From field.
Examiner?
Indicates whether the person is an examiner for a student's enrolment
Ext. Org. Code
Lookup to search for and add an external organisation that the person is affiliated with
First Name
Person's official given name
Full Name *
Mandatory; automatically defaults to values in the Title, First Name, Middle Name and Last Name fields
Person's entire official name
Gender
Gender the person identifies with, from a defined list
Heritage
Person's background, from a defined list
Examples: Aboriginal descent or Torres Strait Islander
Honours
Honours that the person has achieved
Image
An image for the person, for example, a photo
Image dimension limits: 200px (h) and 150px (w)
The system will attempt to re-size images to fit however for best results use an image below these maximum dimension limits
File size limit: 2 MB
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
Last Name
Person's official surname
Middle Name
Person's official middle name
Organisation
External organisation name if you could not find it in the Ext. Org. Code lookup, or as an additional external organisation
Overview
Researcher overview for sharing publicly
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
This can be formatted as required. See: Text editing toolbar
Person Category
Whether the person belongs to a special category, such as Emeritus, Honorary, External Collaborator
Person Code *
Mandatory
Unique identification number for the person
This can be configured to allow the user to enter a value, or for the system to auto-generate the code. For details, see User Code configuration.
Person Type
Read only
Current person type within the organisation from the Person Types related item
Preferred First Name
Person's given name that they prefer
Preferred Full Name *
Mandatory; automatically defaults to values in the Preferred Title, First Name, Middle Name and Last Name fields
Person's entire name that they prefer
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
Preferred Last Name
Person's surname that they prefer
Preferred Middle Name
Person's middle name that they prefer
Preferred Title
Person's title, such as Mr, Ms, or Dr, from a defined list
Registered From
Only editable if the Supervisor? flag is Yes
Start date of the supervisor's current registration
Cannot be after the date in the Registered To field.
Registered To
Only editable if the Supervisor? flag is Yes
End date of the supervisor's current registration
Cannot be before the date in the Registered From field.
Residency
Current country of residence for the person
Staff ID
Staff ID of the person, if applicable
Student ID
Student ID of the person, if applicable
Supervisor?
Read only
Indicates whether the person is a supervisor for an existing student
If the Available for Public Portal? flag is Yes, this will be shared on the Public Portal.
Supervisor Level
Read only; shown if Supervisor? is Yes
Supervisor level
Supervisor Role
Read only; shown if Supervisor? is Yes
Supervisor role
Title
Person's title, such as Mr, Ms, or Dr, from a defined list
Visa Details
Additional details about the person's visa
Visa From
Visa start date
Visa To
Visa end date
Year Arrived
Year the person arrived in the country