Examiners

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Add an examiner
- Examiner: Fields
- External Affiliation
Manage examiner records
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About this page

This related item is used to record details for any examiners involved in the selected course for the student.

You can add more than one examiner but the list will only show those flagged as an Examiner in their Personnel record, including external examiners. Once selected, existing details are automatically displayed.

Examiner assessment is recorded in the Examiner Outcome related item under the Examination related item for the relevant course.

Menu path: RME > HDR Students > Student (Search) > Student > Enrolment & Progress > (Course) > Examiners

eForm impact

• You can populate these fields via an eForm based on the Nomination eForm template category for the examiners type that includes an Examiner RIC and the Push to Database Tables activity in the associated workflow.

• Examiner details from this related item can be populated in an eForm based on the Submission and Examination eForm template category that contains an Examiner (Read Only) RIC.

Product Key: eForms - HDR Submission and Examination

For details, refer to the RME eForm Designer User Guide, HDRCM eForm template categories.

Add an examiner

1. In the Student record, open the Enrolment & Progress related item and select the relevant course enrolment from the grid.

2. Go to the Examiners related item.

3. At the far right of the related item, click Add.

4. Complete the fields, using the table below as a guide.

5. In the toolbar, click Save. To go back to the previous page, click it in the breadcrumb trail or use your browser Back button.

Examiner: Fields

Default Field Label	Description
Current?	Indicates whether this examiner is currently active
Examiner Classification	Type of examiner, for example, internal or external, from a defined list Source
Examiner Code *	Mandatory Lookup to search for and add an existing person The lookup will only display users that have been identified as an examiner, via the Examiner? flag in the Personnel record. If you select an existing person, the person's name and details from the Personnel record are populated in relevant fields; some of these can be edited, such as Position, Classification and Type.
Examiner Name	Read only Person's full name
External Affiliation	Fields to capture details of an external organisation that the examiner is involved with See External Affiliation below.
First Name	Read only Person's given name
Gender	Read only Gender the person identifies with
Last Name	Read only Person's last name
Middle Name	Read only Person's middle name
Position	Examiner's role for the course, for example, examiner, referee examiner or thesis examiner Source
Primary?	Indicates if this person is the primary examiner for the student More than one primary shown? View the Multiple primary records tip to fix it.
Title	Read only Person's title, such as Mr, Ms, or Dr
Type	Person type For an existing person, defaults from the Personnel record but can be changed. For an external person, select External and enter organisational details in the External Affiliation section. Source

External Affiliation

These fields may be read only or editable, depending on how the page is configured for your institution. If editable, you can only change or add details after saving the record, or at least completing and saving the Examiner Code field. One of the fields may be populated by details in the Personnel module, if available.

To edit, you can use either the Ext. Org. Code or Organisation field (not both), as follows:

• In the Ext. Org. Code field, use the lookup to search for and select an external organisation from the list of existing organisations. Once you select an organisation from the lookup, the Organisation field is cleared (if previously populated) and becomes read only.

• If the external organisation you want is not available from the lookup, enter the name in the Organisation field. You can also change the populated details. If you want to use this field but it is read only because the Ext. Org. Code field is populated, remove the entry in that field first by clicking the x at the start of the entry.

• You can enter notes about the external organisation in the Comments field.

Manage examiner records