Salary Rates - CPT

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About this page
View or edit salary rates
Add a new salary rate
- Salary Rates: Fields
Configure categories related to salaries
- Set up internal salary award categories
Consultancy rates
Manage Salary Rate records
Related topics

About this page

This page is used to maintain the HR pay scales used in salary calculations in the Costing and Pricing Tool (CPT).

• Salary category options are shown in fields on the Project Team pages in CPT. There is no limit to the number of salary rates you can define in RME.

• Salary category groups and categories are defined in RME. See: Configure categories related to salary rates below.

• You can also automatically update salary rates in RME from your HR System using the RME Web API, Salary Rates web route (api/SalaryRate({id}).

This page supports the Costing and Pricing Tool (CPT), which was implemented in version 7.7.0 in mid-2021. Research Costing and Pricing (ReCaP) is a separate tool.

Menu path: RME menu > Projects > Salary and Indexation

View or edit salary rates

The available salary rates are listed in the grid on the Salary and Indexation page.

• To search for a particular salary rate: Enter a search term in the relevant column of the grid.

• To view or edit an existing salary rate, click the Open icon next to it in the grid.

Add a new salary rate

1. First, ensure that the relevant employment and salary-related categories are set up. See: Configure categories related to salaries below.

2. In the Salary and Indexation page, go to the toolbar and click the New button.

3. Complete the fields, using the table below as a guide.

4. In the toolbar, click Save. To go back to the previous page, click it in the breadcrumb trail or use your browser Back button.

Salary Rates: Fields

Default Field Label (in layout order)	Description
Salary Award Group *	Mandatory; default is Internal Salary Codes Relevant salary group, from a defined list Selection in this field impacts the options displayed in the Employment Type, HEW Level and Step fields. Source
Employment Type	Only mandatory and editable if the item selected in the Salary Award Group dropdown is Internal Salary Codes Grouping for the salary rates based on the kind of employment, from a defined list Source and see below
HEW Level *	Mandatory Relevant Higher Education Worker (HEW) level, from a defined list based on the selection in the Salary Award Group and Employment Type dropdowns Source
Step	If the Allow Salary Step Level? option is No in Project Level rules that apply to the project, this field is not used Relevant step level for the salary, from a defined list based on the selection in the Salary Award Group, Employment Type and HEW Level dropdowns, if required Source
Start Date *	Mandatory Date from which the rate is used from
Annual Rate	Yearly salary rate for full-time employee (FTE) types committed to the project
Hourly Rate	Rate per hour used to calculate the salary of project staff based on the workload hours committed to the project
Hourly Consultancy Rate	Only editable if the item selected in the Salary Award Group dropdown is Internal Salary Codes Rate per hour used to calculate the price for consultancy projects (when the Apply Consultancy Rates? option is Yes in Project Level rules that apply to the project) In RPR eForms used for CPT, this will populate the Institution Consultancy Rate field in a Linked Personnel or New Staff RIC based on selected Salary Group, HEW and Step for the person.

Configure categories related to salaries

Salary-related category groups, categories and category items are shown in fields in eForms, core records and the tool. These are defined in RME > Setup > Categories.

Set up the following categories used for employment and salaries in CPT:

Type	Location: RME > Setup > Categories...
Employment Type	> Person Related Categories Set up sub-groups for internal salary awards. Continuing and Casual category groups are set up by default. See: Set up internal salary award categories below
HEW Levels	> Person Related Categories > Employment Types Under sub-groups of each Employment Type for internal salary awards, add relevant HEW level categories.
Step	> Person Related Categories > Employment Types > HEW Level category Add category items to HEW level categories.
External Salary Groups	> Person Related Categories > External Salary Groups 1. Set up a sub-group for the external salary package, for example, NHMRC. The group name will display as an option from the External Salary Package field on Project Team pages, which displays when such packages are defined. 2. Under the sub-group, add relevant categories, such as Principal Research Fellow, and Senior Research Fellow. 3. For each level, add category items to a category. For example, Level 1, Level 2.
Person Type	RME > Setup > Category > Person Related Categories > Person Type > Person or Student Provides a list of person types in Linked Personnel RICs, including placeholders
Staff Type	RME > Setup > Category > Common Categories > Finance Category Types > Finance Staff Type Provides a list of staff types used for finance purposes, such as Academic, Casual, Support

Tip: If you don't want a category group, category or category item to display in a dropdown, make it non-current.

Set up internal salary award categories

1. Go to RME > Setup > Categories > Person Related Categories and select the Employment Types group. This is the parent group for salary categories. It has been set up as a parent group so that different rates can be set for the same HEW level and step based on employment type. For example, the salary rate at HEW level 10, step 2 for permanent staff (full time /part time) may be different to the rate for casual staff.

2. Under the parent group, two sub-groups are set up by default for Casual and Continuing. You can add new sub-groups under the Employment Type parent group to reflect your salary structure in RME.

3. The next level down are categories for Higher Education Worker (HEW) levels or other similar level. You can add category items in the grid for the category at this level, such as step level. You cannot create further category groups beyond this level.

For any sub-group created under the parent in step 2, add related categories for HEW or other level, then add category items for the step levels under it.

Example hierarchical structure in the RME > Setup > Categories page

> Person Related Categories

> Employment Type

> Continuing (or other sub-group)

> HEW10 (or other HEW level category)
> Multiple category Items, such as Step 1, Step 2, Step 3 ...

Consultancy rates

Consultancy rate calculations in the system are based on hourly rates, and are stored in the database as hourly.

There are various ways to record rates for different purposes when the Costing and Pricing Tool product key is applied, and if Apply Consulting Rates? is Yes in an applicable funding rule based on project type.

Type of rate / field	Description
Institution consultancy rate	The Hourly Consultancy Rate field in the Salary Rates page defines the institution consultancy rate. In RPR eForms, this will populate the Institution Consultancy Rate field based on selected Salary Group, HEW and Step for the person in the RIC.
Individual consultancy rate	Individual consultancy rates can be recorded in a Personnel record, Consultancy Rate field. In RPR eForms, this value will populate the Individual Consultancy Rate field.
eForm rate fields	In RPR eForms, several fields are available for consultancy rates in Linked Personnel RICs and New Staff RICs:
	Chargeable Rate (CONSLT_CHARGE_RATE) This field may be blank or populated with the highest out of the Individual Consultancy Rate and Institution Consultancy Rate if these are available. Users can enter or edit a value by default. The value must be greater or equal to the highest of the individual or institution consultancy rate, and cannot be negative. May be in a daily or hourly format based on the selection in the Rate Type field, if used (hourly is default).
	Individual Consultancy Rate field (CONSLT_UNI_RATE) Read only field This may be populated by the Personnel record, Consultancy Rate if available. May be in a daily or hourly format based on the selection in the Rate Type field, if used (hourly is default).
	Institution Consultancy Rate field (CONSLT_UNI_RATE) Read only field This may be populated by the Hourly Consultancy Rate field in the Salary Rates page if available, based on selected Salary Group, HEW and Step for the person in the RIC. May be in a daily or hourly format based on the selection in the Rate Type field, if used (hourly is default).
	Rate Type field (RATE_TYPE) This is a dropdown with predefined options: Daily or Hourly. It can be used to allow users to indicate if consultancy rate fields are to be shown or entered as daily or hourly in an eForm. The values shown in these rate fields will be based on the selected unit. This only affects the display of the rate in an eForm. All consultancy rates stored in the database and used in CPT calculations are in an hourly format. The Rate Type field data remains in the eForm; it is not pushed to core records.
Project core record fields	In Project core records, a Chargeable Rate field is available in both the Investigators and New Staff related items. This field is either populated by the Chargeable Rate value from a RIC in an eForm when the Push to Database Tables workflow activity is executed, or can be used to enter a rate. A previously populated value can be overwritten. The value from an eForm will be converted to hours regardless of the Rate Type format in which it was entered (daily or hourly) as the system stores and uses hourly consultancy rates in CPT calculations. If no rate details are available, the field will be blank.

Manage Salary Rate records

You manage core records from the module search page, Results tab. Select records in the grid and use the New, Delete or Export buttons on the toolbar in Salary and Indexation.